Administrative Assistant III

Job Description:
  • Uses spreadsheets or databases to organize information and produce standard reports.
  • Prepares a variety of complex disbursement forms (e. g., check requests, travel forms,
  • cash sheets, and journal entries) for routing and approval.
  • May approve some disbursement forms.
  • Compiles and maintains monthly, quarterly, semi-annual, and annual totals, reports, and
  • financial statements.
  • Explains fiscal rules and procedures to employees to insure uniform application.
  • Sets up accounts through corporate systems.
  • Reconciles ledgers, prepares status reports, gathers data for use by others in preparing budget.
  • Prepares transfer vouchers and interfund billing, monitors external accounts for discrepancies.
  • Prepares wide variety of accounting forms, reconciles daily receipts or accounts receivable/payable, identifies discrepancies and makes corrections, collects required documents, prepares and authorizes expense vouchers and/or invoices within limited authorization levels.
  • Verifies requests for goods and services against County contracts and funding sources.

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